1. Event Overview
- Date: Sunday, 11 October 2026
- Time: 11:00 AM – 10:00 PM
- Venue: Fairfield Showground
- Address: 443 Smithfield Rd, Prairiewood NSW 2176
The Spring Fair is one of the largest multicultural community events in South-West Sydney, bringing together food, culture, entertainment, and local businesses.
2.1 Event Contacts
- 📧 Email: info@ctgclub.org
- 📧 Email: chattogramclubaustralia@gmail.com
- 🌐 Website: www.ctgclub.org
2.2 Event Contacts
- Masum – 0432 024 573
- Sadia – 0432 179 268
- Sakina – 0458 821 113
- Tamim – 0433 136 895
3. Stall Categories
- Food Stalls (Small / Large)
- Food Vans / Food Trucks
- Exhibition Stalls (Retail / Community)
- Sponsors & Partners
4. Bump-in (Setup)
- Date: 10 October 2026
- After 08:00 PM
- All vehicles must exit before gates open
5. Bump-out (Pack Down)
- Date: 11 October 2026
- After 10:00 PM only
- No vehicle movement during event hours
6. Food Stall Inclusions (Provided by Organiser)
6.1 Small Food Stall (Fete Cover):
- Small fete cover space
- 1 x table
- 2 x chairs
- Power points
- Lights
6.2 Large Food Stall (Fete Cover):
- Large fete cover space
- 2 x tables
- 2 x chairs
- Power points
- Lights
6.3 Food Van Stall:
- 1 x allocated vehicle space
- Access to power (if pre-booked and approved)
- Must be fully self-contained with compliant cooking and safety setup
7. Exhibition Stall Inclusions (Non-Food / Retail / Community)
7.1 Small Exhibition Stall:
- 1 x allocated stall space
- 1 x table
- 2 x chairs
- Power points
- Lights
7.2 Large Exhibition Stall:
- 1 x larger allocated stall space
- 2 x tables
- 2 x chairs
- Power points
- Lights
8. Equipment & Safety
- All equipment must be tested & tagged
- Bring your own extension leads (20–30m recommended)
- Must comply with Australian safety standards
- Food vendors must have:
- Fire extinguisher
- Fire blanket
9. Food Vendor Requirements
- Food vendors must comply with:
- NSW food safety regulations
- Local council requirements
- Safe food handling practices
- Display:
- Food Safety Supervisor certificate
- Menu with pricing
- Maintain hygiene at all times
10. Power & Utilities
- Extra Power must be pre-booked
- Limited capacity – no undeclared appliances
- Overloading may result in shutdown
11. Stall Operations
- Operate within your allocated space
- No loud or disruptive behaviour
- Follow directions from event staff
12. Cleanliness & Waste Management
- Keep stall clean throughout the day
- Use provided bins
- Remove excess waste at end of event
13. Insurance
- Public Liability Insurance (minimum $10 million) required Must cover event activities
14. Cancellation & Refund Policy
- Cancellations must be made in writing
- Refunds apply as follows:
- 28+ days: Full refund minus $50 admin fee
- 14–27 days: 50% refund
- <14 days: No refund
- No refunds for no-shows
- No liability for weather or unforeseen cancellations
15. Compliance
- Must follow:
- NSW laws and regulations
- Event rules and safety guidelines
- Non-compliance may result in stall closure
16. Parking
Free parking available for stallholders and attendees
17. Event Day Checklist
Before arriving:
☐ Insurance certificate
☐ Food safety documents (if applicable)
☐ Equipment tested & tagged
☐ Extension leads packed
On the day:
☐ Arrive on time
☐ Set up safely
☐ Display pricing/menu
☐ Maintain cleanliness
18. Final Notes
- Stall allocations are final
- Follow all instructions from organisers
- Respect other vendors and attendees
We look forward to having you as part of the CCA Spring Fair 2026!
Together, let’s create a vibrant and successful community event.
